[adcom] From: Rose, Tracking of Hours Worked

[Rose Gonzalez]

From: Rose, Tracking of Hours Worked

After the Dec. 2nd Administrative Committee meeting I was asked to track
my hours for one week.  I tracked my hours from December 3rd – December
28th, so you would get a sense of more than a week. Below is what I have
spent my time doing.

Wasn’t sure exactly how to format this or how much detail to include.
Please feel free to contact me if you have any questions.

Please note at the time I was getting paid for 30 hrs/wk, so if I worked
more than 30hrs. in one week I took time off the next week.

A couple of notes, OCPF is Office of Campaign & Political Finance.  I
backup daily on a zip and biweekly onto a zip I put in a safety deposit
box.  As of Jan. 1st I will be working 35 hours a week, salary.  

After this tracking, I decided that it might be useful to send a weekly
staff report.  So I am going to send a weekly staff report via email to
both Adcom & Statecom, with a summary of what I did that week, how much
money we have in our accounts, and what I may need help with...or what
need adcom/statecom members to do...

Any questions, thoughts - let me know.

+10 hrs from past week.
December 
3 Monday OUT (worked +10 hours last week, so took day off)

4 Tuesday 6hrs
645-10 - read & respond to email
10-1040  -  post office run, open and respond to mail
1040-1052  - list of donors to Paul Lachelier for follow up work
1052-1142 – check phone messages, return calls, fill requests
1142-1220 – email update
1220-1245 - clean up office and post adcom stuff


5 Wednesday 5 hrs
630-804 – enter donations, renewals, new memberships into database
805-1125 – send thank u letters, info packets, new member packets
1125-1130 – post office run

6 Thursday
out sick

7 Friday 5.3/4 hrs
645-9 – email
9-1005 – monthly sustainers, create sheets, enter info., call/email re.
incomplete info.
1006-1033 –post office run, open and respond to mail
1033-1040 – list of donors to Paul Lachelier for follow up work
1041-11 – check phone, return calls
11-1215 – make deposit

10 Monday 8hrs
630-826 email
826-9 email update
9-1209 budget updates, preparing financial docs for statecom
1209-1217 post office
1219-120 lunch and looked for new office (thought we had to move out of
current building)
122-131 treasurer info to OCPF/bank
132-210 – transfer money to FEF, dep$, back up to safety deposit box
210-222 - list of donors to Paul Lachelier for follow up work
222-230 – take out trash & recycling

11 Tuesday 6.5 hrs
8-9 email
9-10 misc. inbox, ie. domain name renewal, work on email newsletter 
10-1038 trademark logo – fill out paperwork, walk to get notarized
1038-1110 return phone calls
1110-1145 reconcile bank statements
1145-128 clean up statefund account and OCPF filing
128-141 lunch
141-230 more OCPF paperwork

12 Wednesday 3.5 hrs
8-1130 OCPF paperwork & internal paperwork re: accounts

13 Thursday 3hrs
9-930 email
930-945 post office
945-10 list of donors to Paul Lachelier for follow up work
10-1040 database updates
1040-1115 email newsletter finish & send
1115-1121 phone
1121-12 more OCPF paperwork

14 Friday 
OUT vacation day

17 Monday 5 hrs
930-1023 email
1023-1145 bills to pay, inbox -  requests for info,
1145-1157 lunch
1157-1240 monthly sustainer deductions
1240-157 email update
157-217 trash/recycling
217-230 email

18 Tuesday 6.5 hrs
7-845 email
845-11 OUT
1130-12 post office
12-1 OUT
1-122 email
122 – 316 inbox: ie. new monthly sustainers, deposit
.
316-5 deposit & OCPF filing

20 Thursday 11.5 hrs
630-745 email
745-1145 work on draft budget, prepare financial statements for statecom
1145-12 list of donors to Paul Lachelier for follow up work
12-245 stuff for Dan for Filings and statecom financial report
245-415 OCPF filing
415-5  healthcare paperwork
5-6 email

21 Friday 8 hrs 
Boston: meeting with OCPF Director and Treasurer Dan Corrigan 

24 Monday Holiday
25 Tuesday Holiday

26 Wednesday 8.5 hours
630-9 email
9-10 budget
10-1015 post office
1015-1030 list of donors to Paul for follow up work
1030-1045 break, food
1045-12 enter into database, renewals, donations, new members

12-1230 info to Treasurer
1230-3 move office (upstairs in same building, 3x the space)

27 Thursday 7.5 hrs
630-115 move office
115-2 budget

28 Friday 
7-845 email
845-945 more unpacking 
945-11 budget, mailed out info. to statecom
11-1140 write up summary of work
1140-12 lunch


	
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------------------------------------------------
Rose Gonzalez
Office Manager

Massachusetts Green Party
PO Box 1311
Lawrence MA 01842
978-688-2068
<massgreens at igc.org>
www.massgreens.org